Attendees trying a Canva AI interactive viewfinder experience at Cannes Lions

On-site support

From the registration desk, to lead retrieval, session scanning and more, we make you look good.

On-site support

We're here to support you

On-site experts

Whether you need help with badge printing or everything else, the BW team of experts can jump in to your on-site tech and make it seamless.

01

The registration desk

Platform agnostic by design, we're always ready to make sure your event check in is a success. From printer configuration to help desk, we are on it!

02

Session scanning

Event sessions are a prime opportunity to collect data. We'll make sure that nothing slips through the cracks- from charging devices to making sure they are returned.

03

Lead retrieval

Keeping exhibitors happy is our pleasure. When BW supports lead retrieval we make sure that your sponsors feel taken care of and have the tech support they need.

04

Everything else

Beyond check-in and scanning, we also support mobile apps, production services and gamification on-site! No matter your event tech stack, our experts can help.

We know on-site.

Need someone who can just run with your on-site event tech? We're your trusted partner to make sure things go right.

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Registration desk support

We take care of attendee reg needs.

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Content management

We manage on-site sessions & speakers.

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Meetings

We run your on-site meetings.

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Mobile app help desk

We will troubleshoot your event app.

HOW TO GET STARTED

Frequently Asked Questions

General

Frequently Asked Questions

Yes. ShowUp™ Digital Badge supports multiple access tiers, so you can create distinct pass types for VIPs, speakers, staff, general attendees, and more! Each tier can have its own design, label, and access permissions. Your event staff will see the tier clearly when scanning.

Yes. Each ShowUp™ Digital Badge is a wallet pass can be fully branded with your logo, event name, colors, and any relevant details. Passes look polished and professional straight out of the box — no design experience required. If you're running events for multiple clients or brands, you can create separate branded templates for each.

No. Attendees receive a link via email or SMS and tap once to save their pass to Apple Wallet or Google Wallet — both of which come pre-installed on iPhones and most Android devices. There's nothing extra to download.

Yes. Once downloaded, the digital asses live on the attendee's phone and work completely offline, so there are no issues if the venue has poor connectivity.

Security is a key feature of ShowUp™. From your dashboard you can revoke, update, or reassign any individual pass at any time. If a pass is revoked, it becomes invalid immediately — it will no longer scan successfully at the door even if the attendee still has it on their phone.

Your ShowUp™ dashboard shows a live view of arrivals, including total headcount, per-session attendance, and a breakdown by access tier. You can access this from any device during the event, so you always know exactly who's in the room and who has downloaded the digital badge.

Setting up your ShowUp™ Digital Badges is very straightforward, and in most cases is even easier than designing physical badges.  You add your event details, upload your branding, configure your access tiers, and make sure your attendees are in ShowUp. From there, passes can be sent to your entire guest list in bulk with a single action.

If you have push notifications enabled, attendees will receive a lock-screen notification as soon as a pass is updated. This makes it easy to alert people to last-minute changes like room switches or time adjustments without having to send a separate email.

Passes update automatically. When you change event details in your dashboard, the update is pushed directly to every attendee's pass on their phone — no resending required, and no action needed from attendees. They'll see the updated details next time they open their wallet.

ShowUp™ Digital Badge is a digital wallet pass feature built into the ShowUp platform. It lets event organizers create branded mobile passes, distribute them to attendees via email or SMS, and manage check-in on the day — all from one dashboard. Attendees save their pass to Apple Wallet or Google Wallet with one tap, and your team scans it at the door using any smartphone.

Support

Others

BW can support registration desks, attendee check-in, badge printing, session scanning, lead retrieval, mobile apps, meetings, event technology help desks and related technical workflows.

Yes. Depending on the project, BW can provide tested laptops, tablets, printers, scanners and other hardware or work with equipment you already own or rent.

Yes. BW is platform agnostic and can support major event platforms as well as custom technology environments.

BW currently supports events ranging from approximately 50 attendees to major programs with as many as 50,000 attendees. Staffing and equipment are scaled to the specific event.

Yes. BW supports international events and coordinates travel, setup and event-day requirements across global programs.

BW recommends approximately 5 to 9 weeks of lead time when possible, although shorter timelines may sometimes be accommodated.

Yes. BW can manage multiple on-site event technology workstreams as part of one coordinated support plan.

Ready to love your event tech stack?

Whether you're planning your first virtual event or managing a global event series, we're here to help.

Let's chat about your event