
From the registration desk, to lead retrieval, session scanning and more, we make you look good.
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Platform agnostic by design, we're always ready to make sure your event check in is a success. From printer configuration to help desk, we are on it!
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Event sessions are a prime opportunity to collect data. We'll make sure that nothing slips through the cracks- from charging devices to making sure they are returned.
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Keeping exhibitors happy is our pleasure. When BW supports lead retrieval we make sure that your sponsors feel taken care of and have the tech support they need.
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Beyond check-in and scanning, we also support mobile apps, production services and gamification on-site! No matter your event tech stack, our experts can help.






Need someone who can just run with your on-site event tech? We're your trusted partner to make sure things go right.
We take care of attendee reg needs.
We manage on-site sessions & speakers.
We run your on-site meetings.
We will troubleshoot your event app.
HOW TO GET STARTED
General
Can I create different digital badge access levels for VIPs, speakers, and general attendees?
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Yes. ShowUp™ Digital Badge supports multiple access tiers, so you can create distinct pass types for VIPs, speakers, staff, general attendees, and more! Each tier can have its own design, label, and access permissions. Your event staff will see the tier clearly when scanning.
Can I customize ShowUp™ Digital Badges with my company or event branding?
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Yes. Each ShowUp™ Digital Badge is a wallet pass can be fully branded with your logo, event name, colors, and any relevant details. Passes look polished and professional straight out of the box — no design experience required. If you're running events for multiple clients or brands, you can create separate branded templates for each.
Do attendees need to download an app for the ShowUp™ Digital Badge to work?
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No. Attendees receive a link via email or SMS and tap once to save their pass to Apple Wallet or Google Wallet — both of which come pre-installed on iPhones and most Android devices. There's nothing extra to download.
Does the ShowUp™ Digital Badge work without Wi-Fi or mobile data?
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Yes. Once downloaded, the digital asses live on the attendee's phone and work completely offline, so there are no issues if the venue has poor connectivity.
How do I revoke or update a digital badge after it's been sent?
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Security is a key feature of ShowUp™. From your dashboard you can revoke, update, or reassign any individual pass at any time. If a pass is revoked, it becomes invalid immediately — it will no longer scan successfully at the door even if the attendee still has it on their phone.
How do I see real-time event check-in numbers?
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Your ShowUp™ dashboard shows a live view of arrivals, including total headcount, per-session attendance, and a breakdown by access tier. You can access this from any device during the event, so you always know exactly who's in the room and who has downloaded the digital badge.
How long does it take to set up ShowUp™ digital badge passes for an event?
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Setting up your ShowUp™ Digital Badges is very straightforward, and in most cases is even easier than designing physical badges. You add your event details, upload your branding, configure your access tiers, and make sure your attendees are in ShowUp. From there, passes can be sent to your entire guest list in bulk with a single action.
How much notice do attendees get when a ShowUp™ Digital Badge is updated?
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If you have push notifications enabled, attendees will receive a lock-screen notification as soon as a pass is updated. This makes it easy to alert people to last-minute changes like room switches or time adjustments without having to send a separate email.
What happens to an existing digital pass if I change the event date or venue?
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Passes update automatically. When you change event details in your dashboard, the update is pushed directly to every attendee's pass on their phone — no resending required, and no action needed from attendees. They'll see the updated details next time they open their wallet.
What is ShowUp™ Digital Badge and how does it work?
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ShowUp™ Digital Badge is a digital wallet pass feature built into the ShowUp platform. It lets event organizers create branded mobile passes, distribute them to attendees via email or SMS, and manage check-in on the day — all from one dashboard. Attendees save their pass to Apple Wallet or Google Wallet with one tap, and your team scans it at the door using any smartphone.
Support
Others
What does on-site event technology support include?
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BW can support registration desks, attendee check-in, badge printing, session scanning, lead retrieval, mobile apps, meetings, event technology help desks and related technical workflows.
Can BW provide event technology equipment?
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Yes. Depending on the project, BW can provide tested laptops, tablets, printers, scanners and other hardware or work with equipment you already own or rent.
Can you support our existing event platform?
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Yes. BW is platform agnostic and can support major event platforms as well as custom technology environments.
What size events does BW support on-site?
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BW currently supports events ranging from approximately 50 attendees to major programs with as many as 50,000 attendees. Staffing and equipment are scaled to the specific event.
Does BW provide international on-site support?
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Yes. BW supports international events and coordinates travel, setup and event-day requirements across global programs.
How far in advance should we book on-site support?
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BW recommends approximately 5 to 9 weeks of lead time when possible, although shorter timelines may sometimes be accommodated.
Can BW support registration, lead retrieval and session scanning at the same event?
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Yes. BW can manage multiple on-site event technology workstreams as part of one coordinated support plan.
Whether you're planning your first virtual event or managing a global event series, we're here to help.
Let's chat about your event