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What do I bring on-site? BW’s In Person Event Checklist

Whether it’s your 1st in person event or 200th, as an event professional it’s good to be prepared. To help make sure you have the tools you need, we’ve asked some of our team members what their onsite must haves are. Check out what they said as well as our full in person event checklist below!

Our Team's Tips

BW Team on-site at an event

“The most comfortable pair of shoes you own…it’s priceless to have that kind of comfort for an event that requires taking 10,000+ steps in a single day.”- Chris Donaldson, Architect 

“First off, don’t forget good moisturizer or lotion for dry event cities! Layered clothing helps to deal with the searing heat of setup in Las Vegas OR the ice box conditions of full AC. Emergen-C or other immune booster will help you fight off on-site sickness.” -Kerwin Wong, Event Specialist

BW Team on-site at an event
BW Team on-site at an event

“When I go on-site I always pack eye drops, band aids of all sizes, hand wipes, Advil, mints/gum, stationary tools (highlighter, pen, sticky notes, a black sharpie, notepad), and a good backpack.”- Chiara Alkhateeb, Technical Project Manager


“I always make sure to bring protein bars in case things get busy. It’s important to keep your energy up. I also bring a professional looking sweater or jacket. It gets cold!”- Sherry Macnab, VP, Customer Support and Conference/Event Technology

Sherry on-site at an event
BW Team on-site at an event

“My travel monitor! My clients always ask me for the link because it’s so handy to have.”- Shelbi Benedetti, Technical Project Manager

“Moleskin for blisters and a portable charger are key.”- Courtney Richman, Account Executive

BW Team on-site at an event

“I can’t stress enough wearing good shoes. No leather bottoms, but something that will support you as you’re walking around. I also make sure to bring an extra phone charger in my bag because in case I leave my main one in the hotel by accident, and wear noise canceling headphones for the flight.”- Alex Cooley, Architect

“After many years as a travel director I can’t stress enough the importance of taking care of yourself onsite! Moisturizing face masks, eye balm and chapstick are key for dry climates. For shoes I really like Skechers, Hokas, Cole Haan and Rothy’s flats. I also like to make sure I have a black cardigan, black & white long sleeve shirts for under polos, a travel blender (for breakfasts), Contigo Coffee Mug / Yeti Mugs, a travel steamer and a crossbody phone case with wallet (super convenient for running around).”- Stephanie Sanchez, Technical Project Manager

Stephanie on-site at an event

Full Alphabetized List

ADVIL

BACKPACK 

BANDAGES OF VARIOUS SIZES

BLACK & WHITE LONG SLEEVE SHIRTS FOR LAYERING

BLACK SHARPIE

BOX CUTTER

CHAPSTICK

CHARGING CABLE

COMFORTABLE SHOES

COUGH DROPS

CRACKERS

CROSSBODY PHONE CASE WITH WALLET

DRY SNACKS

EARPLUGS

EMERGEN-C

ETHERNET TO USB-C  CABLE

EXTRA PHONE CHARGER

EYE BALM

EYEDROPS

FANNY PACK

GAFF TAPE

GOOD MOISTURIZER OR LOTION

HAND WIPES

HEADPHONES

HEATING PAD

HIGHLIGHTER

LAPTOP

MASK

MINTS/GUM

MOISTURIZING FACE MASKS

MOLESKIN

NOISE CANCELING HEADPHONES

NOTEBOOK

PEANUT BUTTER

PEN

PORTABLE CHARGER

POWER PLUG ADAPTORS

PROFESSIONAL SWEATER OR JACKET

PROTEIN BARS

REUSABLE COFFEE MUG

REUSABLE STRAW

REUSABLE WATER BOTTLE

SCISSORS

STICKY NOTES

SUNSCREEN

TEA BAGS

THERA-BOOTS

THERA-GUN

THERA-SHOCK PAD

THUMB DRIVE

TRAIL MIX

TRAVEL BLENDER

TRAVEL MONITOR

TRAVEL STEAMER

TUMS

TYLENOL

UMBRELLA

USB-C TO ETHERNET ADAPTER

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